sjmf · January 15, 2024 14:57 · Jan 15, 2024 · Jan 15, 2024 · Jan 15, 2024 · Nov 20, 2023
diff --git a/accommodations.md b/accommodations.md
@@ -67,3 +67,5 @@ Lanyards/badges:
 Code-of-conduct:
   * Some concerns raised that the current reporting model has a high barrier to reporting
     - Could there be a nominated member of the committee to bring CoC concerns to?
+    - At the beginning of every session; link to CoC as part of the housekeeping.
+    - Give examples to moderators of sli.do questions which are unacceptable
diff --git a/accommodations.md b/accommodations.md
@@ -22,7 +22,7 @@ Covid precautions:
 
 Posters:
   * Compile abstracts into a PDF programme to distribute beforehand. Could improve accessibility of the posters for those with visual impairments and various forms of neurodiversity. Possibly link to hosted poster PDFs too?
-  * Advertise periods when poster room is likely to be quiet
+  * Advertise periods when poster room is likely to be quiet: possibly 1 hour each day where the room is held for quiet viewing of posters. Maybe just improving the messaging that the posters can be viewed during other sessions too. 
   * Have a virtual sli.do room for poster questions and make presenters aware of this, facilitating poster questions for those who struggle with face-to-face interaction
 
 

diff --git a/accommodations.md b/accommodations.md
@@ -23,7 +23,7 @@ Covid precautions:
 Posters:
   * Compile abstracts into a PDF programme to distribute beforehand. Could improve accessibility of the posters for those with visual impairments and various forms of neurodiversity. Possibly link to hosted poster PDFs too?
   * Advertise periods when poster room is likely to be quiet
-  * Have a Slido room for poster questions and make presenters aware of this, facilitating poster questions for those who struggle with face-to-face interaction
+  * Have a virtual sli.do room for poster questions and make presenters aware of this, facilitating poster questions for those who struggle with face-to-face interaction
 
 
 Quiet room:

diff --git a/accommodations.md b/accommodations.md
@@ -40,6 +40,9 @@ Social events
   	- Some starting-off points for self-organisation could be provided
   	- Covid-safe spaces, e.g. outside
   * Background noise can be an issue (Bunkers was particularly challenging for some attendees, BBQ was much better)
+  * Options for less full-on session:
+    * Bar or Alcohol-based social events can be exclusionary to people on religious grounds (e.g. Islamic beliefs), noise, and various forms of neurodiversity.
+    * Board games night? Quieter evening social spaces.
 
 Networking:
   * More organised support to connect / network: some suggestions included:

diff --git a/accommodations.md b/accommodations.md
@@ -31,7 +31,7 @@ Quiet room:
   * Some enforcement may be required: can volunteers check in on the room from time to time?
 
 Food
-  * Vegetarian food as a default could be considered
+  * Ensuring that dietary requirements are clearly labelled and thought of ahead of time, instead of reactive as it was at '23.
   * A standard society checklist to go through with the catering provider might prevent the issues encountered at Swansea?
 
 Social events

diff --git a/accommodations.md b/accommodations.md
@@ -59,6 +59,7 @@ Lanyards/badges:
   * Can help those with difficulty recognising faces (prosopagnosia, known as "face blindness")
   * EDI Working Group organised ribbon making, some participants used this to make their invisible disability visible
     - Perhaps we could provide badges (e.g. "I can be sensitive to certain sounds")
+    - Can we raise awareness of attendees with disabilities in pre-conference materials?
 
 Code-of-conduct:
   * Some concerns raised that the current reporting model has a high barrier to reporting

diff --git a/accommodations.md b/accommodations.md
@@ -52,7 +52,6 @@ Networking:
 Hybrid events:
   * Could online attendees be better included in discussion?
     - Providing ability to make unconferencing events hybrid too
-    - 
 
 Lanyards/badges:
   * Print name in larger print on both sides: the badges rotate!

diff --git a/accommodations.md b/accommodations.md
@@ -0,0 +1,66 @@
+# Disability unconferencing recommendations to 2024 RSECon committee
+
+Summarising: https://docs.google.com/document/d/1OGJZ1_w3PgmdCMILqsGI-cGtjzuqHbWBTpNjDSkOX2c/
+
+## What worked well:
+
+Coffee breaks & session timing: 
+  * having well distributed sessions with breaks in-between was very helpful to allow recovery time
+  * Workshops on the Wednesday broke up the conference
+
+Posters: 
+  * Positioning these next to the queue for coffee was a stroke of genius.
+  * Gaps between the posters were wide enough not to cause overcrowding
+
+Covid precautions:
+  * Social-distancing stickers and wearing of masks were generally respected by attendees
+  * Clear messaging from organisers on this was great
+
+
+
+## What could be improved: disability accommodations that could be made
+
+Posters:
+  * Compile abstracts into a PDF programme to distribute beforehand. Could improve accessibility of the posters for those with visual impairments and various forms of neurodiversity. Possibly link to hosted poster PDFs too?
+  * Advertise periods when poster room is likely to be quiet
+  * Have a Slido room for poster questions and make presenters aware of this, facilitating poster questions for those who struggle with face-to-face interaction
+
+
+Quiet room:
+  * Improve signage and info on what the quiet room is actually for (i.e., it is a space to go if you need a quiet environment, not a space where you can go to take a video call).
+  * Some enforcement may be required: can volunteers check in on the room from time to time?
+
+Food
+  * Vegetarian food as a default could be considered
+  * A standard society checklist to go through with the catering provider might prevent the issues encountered at Swansea?
+
+Social events
+  * Holding the event closer to the accommodation would allow people to leave when they want, as opposed to having to wait for a bus
+  * Would be good to have informal (self-organised) backups for those not attending main social events
+  	- Some starting-off points for self-organisation could be provided
+  	- Covid-safe spaces, e.g. outside
+  * Background noise can be an issue (Bunkers was particularly challenging for some attendees, BBQ was much better)
+
+Networking:
+  * More organised support to connect / network: some suggestions included:
+    - Opt-in networking sessions where pairs (or groups of up to 4) are assigned and rotate after some time
+    - Facilitate discussion in these using a set of seed questions. Particiapants can use these or take their discussions off-piste
+    - Include non-work questions as talking about work can be harder for early career folk.
+    - Make this session hybrid.
+  * Accommodations for neurodiverse attendees will also help early-career folks
+
+Hybrid events:
+  * Could online attendees be better included in discussion?
+    - Providing ability to make unconferencing events hybrid too
+    - 
+
+Lanyards/badges:
+  * Print name in larger print on both sides: the badges rotate!
+  * Maybe a shorter lanyard? 
+  * Can help those with difficulty recognising faces (prosopagnosia, known as "face blindness")
+  * EDI Working Group organised ribbon making, some participants used this to make their invisible disability visible
+    - Perhaps we could provide badges (e.g. "I can be sensitive to certain sounds")
+
+Code-of-conduct:
+  * Some concerns raised that the current reporting model has a high barrier to reporting
+    - Could there be a nominated member of the committee to bring CoC concerns to?
No results found